Product safety file
Your risk analysis and technical documentation. Read it, tick the boxes, sign it and keep it for 10 years.
1. The product
| Product | Lavender soy candle |
|---|---|
| Identifier | CA-LAVENDER-01 |
| Type | Candles & wax melts |
| Description | Hand-poured scented soy candle in a glass jar, 220 g, about 40 hours burn time. |
| Materials | Soy wax, Cotton wick |
| Relevant features | Comes in a jar, tin or other container; Scented |
| Intended use | Burned or melted indoors for light, scent or decoration, following the instructions supplied. |
| Intended users | Adults. Not designed for or marketed to children under 14. |
| Foreseeable misuse | A child getting hold of the product; burning it unattended or near things that can catch fire. |
| Manufacturer | Wick & Co Studio (example), 12 Example Street, Portland, OR 97201, hello@example.com (United States) |
| EU responsible person | Example EU Rep GmbH, Musterstraße 1, 10115 Berlin, Germany, contact@example.eu |
| Sold in | France, Germany |
| File prepared | 2026-10-02 |
| Version | 1.0 |
2. How safety was assessed
This is the internal risk analysis and technical documentation required by Article 9(2) of Regulation (EU) 2023/988 on general product safety (GPSR). Hazards were identified by going through the aspects listed in Article 6(1). Each hazard was rated for how severe the injury could be (1 minor, 2 moderate, 3 serious, 4 life-threatening) and how likely it is (1 unlikely, 2 possible, 3 likely), before and after control measures. Severity × likelihood gives the risk: 1–2 low, 3–5 medium, 6 or more high.
3. Risk analysis
| Hazard | Before controls | Control measures | After controls |
|---|---|---|---|
| Fire from a burning candle A burning candle can set fire to nearby objects, flare up, or be knocked over. | Severity: 4 – Life-threatening Likelihood: 2 – Possible Risk: High | • Each candle design was test-burned from start to finish with this exact wick, wax and container. • Burn-safety warnings are on the product or its packaging. | Likelihood: 1 – Unlikely Risk: Medium |
| Burns or cracking from a hot container The container heats up while the candle burns. It can burn skin, mark furniture, or crack. | Severity: 2 – Moderate Likelihood: 2 – Possible Risk: Medium | • The container is made for candle use and did not crack or overheat in the test burn. | Likelihood: 1 – Unlikely Risk: Low |
| Allergic reaction to fragrance Fragrance oils and essential oils contain allergens that can cause skin or breathing reactions in sensitive people. | Severity: 2 – Moderate Likelihood: 2 – Possible Risk: Medium | • Fragrance is used at or below the maximum the supplier recommends for this product type. | Likelihood: 1 – Unlikely Risk: Low |
4. Control measures – tick each one that is true
The risk ratings above only hold if these statements are true for your product. Tick them, and change your product or process where you cannot.
- Each candle design was test-burned from start to finish with this exact wick, wax and container.
- Burn-safety warnings are on the product or its packaging.
- The container is made for candle use and did not crack or overheat in the test burn.
- Fragrance is used at or below the maximum the supplier recommends for this product type.
5. Open actions before selling
- Do a full test burn of each candle design and keep notes and photos (flame height, any flare-ups, how it goes out) with this file.
- Get the safety data sheet (SDS) for each fragrance or essential oil you use.
- Check whether the finished product needs a CLP hazard label under Regulation (EC) No 1272/2008. Many scented candles and wax melts do. This kit does not work out CLP classification for you.
6. Warnings supplied with the product
- Never leave a burning candle unattended.
- Burn candles out of reach of children and pets.
- Do not burn candles on or near anything that can catch fire.
- Place on a level, heat-resistant surface.
- Trim the wick to about 1 cm before lighting.
- Do not place candles in a draught.
- The container gets hot. Do not touch or move it while the candle is burning.
- Contains fragrance. May cause an allergic reaction.
Provided in: English, French, German.
7. Standards and tests
| European standard | What it covers | Applied? |
|---|---|---|
| EN 15493 | Candles – specification for fire safety | ☐ fully ☐ partly ☐ not applied |
| EN 15494 | Candles – product safety labels | ☐ fully ☐ partly ☐ not applied |
| EN 15426 | Candles – specification for sooting behaviour | ☐ fully ☐ partly ☐ not applied |
These standards are voluntary. Tick “applied” only if you, or a lab on your behalf, actually followed the standard.
Test reports and supplier declarations attached to this file: ______________________________
8. Article 6(1) checklist
| Aspect | How it was considered |
|---|---|
| (a) Design, composition, packaging, instructions | See sections 1 and 3. |
| (b) Effect on other products | Used with holders, plates or wax warmers. Covered by the instructions and warnings. |
| (c) Effect of other products on this one | Used with holders, plates or wax warmers. Covered by the instructions and warnings. |
| (d) Presentation, labelling, warnings | See section 6 and the label and listing texts. |
| (e) Vulnerable consumers | Made for adults. Risks to children, older people and people with disabilities who may come into contact with it are considered in section 3. |
| (f)(i) Resembles food | No. |
| (f)(ii) Appeals to children | No. |
| (g) Cybersecurity | Not applicable – no electronics or software. |
| (h) Evolving or learning functions | Not applicable. |
9. Conclusion
With the control measures and warnings in this file in place, and once every open action in section 5 is done, the manufacturer considers the product safe under normal and reasonably foreseeable conditions of use (general safety requirement, Article 5).
Keep this file for 10 years after the product is first sold in the EU, and update it whenever the product, its materials or its suppliers change (Article 9(3)).
| Confirmed by | ______________________________ |
|---|---|
| Date | ______________________________ |
| Signature | ______________________________ |